7 Best Email Management Tools for 2023
Best Email Management Tools for 2023

7 Best Email Management Tools for 2023

You can’t always depend on your email service provider to give you the tools you need to manage all your emails. That’s why we’ve put together our favorite email management tools, including some of the best free solutions out there.

Best Email Management Tools

Looking for a way to manage your email? There’s a lot to choose from, but these seven tools will help you take control of them all.

1. Sanebox

Sanebox is a tool that helps you manage your inbox. It automatically sorts your emails into folders based on their importance, based on factors like who they’re from and when they were sent. You can also train it to learn which emails are more important to you.

The app is free during its trial period, after which it costs $4/month or $30/year. It’s available on iOS, Android and web browsers—so no matter where you access Gmail from (including desktop), Sanebox will be able to help manage your inbox for you!

2. Boomerang

Boomerang is a browser extension for Gmail that allows you to schedule messages, get reminders and snooze emails. It’s very easy to use: once installed, simply click on the Boomerang icon in your Chrome menu bar and choose what you want to do with your email—schedule it to be sent later, set up a reminder or snooze it until later (or just remind yourself when you haven’t replied). The app also lets you send emails at a specific time of day (for example, if an event takes place at noon).

Read Also: Best Log Management Tools

Boomerang is free for up to three accounts per month on [the Google Chrome Web Store](https://chrome.google.com/webstore/detail/boomerang-gmail-email-s/gkojfkhlekighikdklodlbcccllnmeb?hl=en), where it has more than 1 million users worldwide.

3. Mailbird

Mailbird is a powerful email client that combines the best features of Thunderbird and Gmail. It’s available for Windows, MacOS, and Linux operating systems.

Mailbird is free to use for up to 10 email accounts. The Pro version costs $29 per year once your free trial expires.

4. Mixmax

Mixmax is a great choice for small teams. It’s free for up to five users, and it has a lot of features that make it easy to manage your inbox.

You can use Mixmax to send and track emails, set reminders and follow-ups, parse messages into tasks or projects (with the help of a Zapier integration), and more. All this without installing anything on your computer—it works right in the Chrome browser!

5. Microsoft Outlook

Microsoft Outlook is a powerful tool for managing email. It’s great for people who need to manage multiple email accounts, organize tasks, and keep track of their schedules. But it can be confusing if you’re not familiar with it, so make sure you read the full guide before jumping in.

Microsoft Outlook has several advantages over other Web-based mail services:

  • It’s free (though there are paid versions)
  • You can use it on desktop computers as well as mobile devices like smartphones and tablets
  • You can sync your calendar and contacts with Outlook so they’re always up to date

6. Todoist

Todoist is a great tool to manage your email, tasks and calendar. It’s available on all platforms (web, desktop and mobile), it’s free to use, and it integrates with many other services—including Gmail. The Todoist mobile app is one of the best in its category because it lets you add new tasks quickly without having to open the app first.

7. Spark mail

Spark is a cloud-based email management tool that helps you organize your inbox, prioritize emails and get more done.

Spark is free for up to 2 users. You can use Spark on the web or mobile app.

It has features like:

  • Automatic categorization of your emails based on sender, recipient and subject line;
  • Focus Mode that lets you hide all distractions and focus on the one task at hand;
  • Automatic reminders for tasks that are due soon;

Read Also:  Best Social Media Management Tools


Mailbird and Spark mail are both great options for email management. They share many features in common, but Mailbird has more support for Gmail users, while Spark mail has a higher level of customization in terms of workflow management.

Mixmax is an interesting tool that can help you automate your outreach campaigns as well as integrate with Salesforce or Google Drive if needed.

Todoist is another useful tool that I didn’t mention earlier because we’ve covered so many project management tools! We recommend checking if you need something simple but powerful enough to manage tasks across multiple teams and projects at once (like us).

Microsoft Outlook is included in this list because it offers something special when it comes to email tracking or intelligent inbox organization; however, if you are already using Microsoft Office products then there may be some convenience benefits from using this software as well instead of switching to another service application.

Get Proof 2-4